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Constitution & Church Covenant

CONSTITUTION of EDEN CHAPEL SEYMOUR, TN Adopted by the membership on February 24, 2019

Preamble


           Since it pleased Almighty God, by His Holy Spirit, to call certain of His servants to unite here in 2012 under the name Immanuel Ministries of Seymour, TN for the worship of God and the spread of the gospel of Jesus Christ, and He has sustained and prospered this work to the present day; and

           Whereas we, the members of Eden Chapel, having searched the Scriptures under the guidance of His Spirit, have recognized the need to reconstitute ourselves to more closely conform to His will for the Church in this age and prepare ourselves for greater efforts in His name;

           Now therefore we, the members of Eden Chapel adopt this Constitution as our articles of governance, to be interpreted at all times to reflect the character of and bring glory to Jesus Christ, as revealed in the Holy Bible and articulated in the standards set forth in the Statement of Faith (February 24, 2019) and Covenant (February 24, 2019) of this church.


Article 1 – Name


           The name of this church is Eden Chapel.


Article 2 – Purpose


           This church exists by the grace of God and is led by God’s Word to make disciples and love others for the glory of Jesus Christ, which shall be the ultimate purpose in all its activities.

           This church glorifies God by loving Him and obeying His commands through:     Worshipping Him;

           Equipping the saints through Bible instruction and study;

           Proclaiming the gospel of Jesus Christ through preaching and personal

evangelism, and any other means consistent with the teachings of Holy

Scripture;

           Encouraging, supporting, and participating in missions work, local, domestic, and

international;

           Administering the ordinances of baptism and communion;

           Encouraging Biblical fellowship among believers;

Serving other individuals, families, and churches by providing for physical, emotional, and spiritual needs, in the name of Jesus Christ; and

Calling fellow churches to biblical faithfulness and purity through instruction and encouragement about the nature of the local church.


Article 3 – Officers


           Section 1 – Summary

           The Biblical offices in the church are elders and deacons. In addition, our church recognizes the administrative positions under this constitution of clerk and treasurer. All officers must be members of this church prior to assuming their responsibilities.


           Section 2 – Elders

           The elders shall be comprised of not less than three men who satisfy the qualifications for the office of elder set forth in 1 Timothy 3:1-7 and Titus 1:6-9. No elder shall hold the office of deacon during his tenure.

           Subject to the will of the congregation, the elders shall oversee the ministry and resources of the church. In keeping with the principles set forth in Acts 6:1-6 and 1 Peter 5:1-4, the elders shall devote their time to prayer, the ministry of the Word (by teaching and encouraging sound doctrine), and shepherding God’s flock.

           The church shall recognize men gifted and willing to serve in this calling, in accordance with the constitutional provisions on elections. These men shall be received as gifts of Christ to His church and set apart as elders. After an elder, other than the senior or associate pastor(s), has served two consecutive three-year terms, he may only be elected to the office of elder after at least one year.

           An elder’s term of office may be terminated by resignation or by dismissal. Any two members with reason to believe that an elder should be dismissed should express such concern to the elders and, if need be, to the congregation. Any such action shall be done in accordance with the instructions of our Lord in Matthew 18:15-17 and 1 Timothy 5:17-21. Any of the elders may be dismissed by a two-thirds vote of the members at any members’ meeting of the church.

           The elders shall take particular responsibility to examine and instruct prospective members, examine and recommend all prospective candidates for any offices and positions, oversee the work of the deacons and appointed church agents and committees, conduct worship services, administer and oversee the ordinances of baptism and communion, equip the membership for the work of the ministry, encourage sound doctrine and practice, admonish and correct error, oversee the process of church discipline, coordinate and promote the ministries of the church, and mobilize the church for world missions. The elders are further to ensure that all who minister the Word to the congregations, including outside speakers, share our fundamental convictions.

           The elders may establish ministry positions or committees to assist them in fulfilling their responsibilities. The elders may also propose funding for new paid staff positions. The membership shall approve all candidates to fill the positions of senior and associate pastor. The scope and approval of job descriptions for any staff position shall reside in the hands of those with hiring authority for that position.

           The elders shall have primary responsibility for the employment, supervision, and evaluation of staff members. This responsibility may, on a case-by-case basis, be delegated to another staff member.

           Each year the elders, after consultation with the deacons, the deaconesses, and the membership, shall present to the church an itemized budget. This budget shall be presented for discussion at a specially-called budget meeting and called up for a vote at the following members’ meeting. No money shall be solicited by or on behalf of the church or any of its ministries without the approval of the elders.

           The senior pastor shall be the chairman of elders’ meetings. The elders shall elect one of their number to serve as moderator of members’ meetings. For purposes of compliance with the nonprofit corporation laws of Tennessee, the elders shall elect one of their number to serve as the president of the corporation.


           Section 3 – The Senior Pastor

           The senior pastor shall be an elder. He shall perform the duties of an elder described in Section 2, above, and shall be recognized by the church as particularly gifted and called to the full-time ministry of preaching and teaching.

           His call shall not be subject to the triennial reaffirmation or to the term limitation set out in Article 5, Section 2, for elders. His call shall be defined as per Article 6, Section 3.

           He shall preach on the Lord's Day, administer the ordinances of baptism and communion, and perform such other duties as usually pertain to that office, or as set forth in the constitution.

           In the absence or incapacity of the senior pastor the elders shall assume responsibility for his duties, any of which can be delegated.


           Section 4 – Associate Pastors

           The church may call additional pastors whose relationship to the senior pastor is that of associate.

           An associate pastor shall be an elder. He shall perform the duties of an elder described in Section 2, above, and shall be recognized by the church as particularly gifted and called to the full-time ministry of preaching and teaching.

           His call shall not be subject to the triennial reaffirmation or to the term limitation set out in Article 5, Section 2, for elders. His call shall be defined as per Article 6, Section 4.

           He shall assist the senior pastor in the performance of his regular duties and shall perform any other duties as usually pertain to the office of pastor, or as set forth in the constitution, or which may be specifically assigned to him by the congregation.

           In the absence or incapacity of the senior pastor for defined periods of time (such as sabbatical or illness), the associate pastor(s) shall assume the responsibility for his duties under the oversight of the elders.


           Section 5 – Assistant Pastors

           The church may call additional pastors, from within the congregation only, whose relationship to the senior pastor is that of assistant.

            An assistant pastor shall be an elder. He shall perform the duties of an elder described in Section 2, above, and shall be recognized by the church as particularly gifted and called to the full-time ministry of preaching and teaching.

           His call shall be subject to the triennial reaffirmation and term limitation set out in Article 5, section 2, for elders. His call shall be defined as per Article 6, Section 5

           He shall assist the senior pastor and associate pastor(s) in the performance of their regular duties, and shall perform any other duties as usually pertain to the office of pastor. The elders shall define the responsibilities of the assistant pastor(s).


           Section 6 – Senior Pastoral Assistants

           The elders may hire additional staff to assist with pastoral ministry, designated as senior pastoral assistants. These shall not be pastors, though they may be recognized as elders should they be nominated by the elders and elected by the congregation, in accordance with Article 5, Section 2.

           The elders shall define the responsibilities of the senior pastoral assistant(s). They shall serve at the will of the elders for an initial term up to four years, though that term may be extended with the approval of the elders.


           Section 7 – Deacons

           The office of deacon is described in I Timothy 3: 8–13 and Acts 6: 1–7. The church shall recognize, in accordance with the constitutional provisions on elections, men who are giving of themselves in service to the church, and who possess particular gifts of service. These members shall be received as gifts of Christ to His church and set apart as deacons. They shall be elected to a term of two years, and, upon completion, will be reviewed by the elders for continuation of services.

           Deacons shall care for the temporal needs of members, attend to the accommodations for public worship, and encourage and support those able to help others and those with gifts of administration.

           The deacons shall receive, hold, and disburse a fund for benevolence, reporting on its use to the elders at their request, and reporting to the church its total receipts and total disbursements only.

           The deacons, with the agreement of the elders, may establish unpaid administrative positions or committees of members to assist them in fulfilling their responsibilities in the church


           Section 9 – Clerk

           It shall be the duty of the clerk to record the minutes of all regular and special members’ meetings of the church, to preserve an accurate roll of the membership, and to render reports as requested by the pastor, the elders, the deacons, or the church.

           The clerk shall be nominated by the elders and elected by the congregation to serve a term of one year.

           In the absence or incapacity of the clerk the elders shall appoint a member to perform the duties of the church clerk.

           For purposes of compliance with the nonprofit corporation laws of Tennessee, the clerk shall serve as the secretary of the corporation.

           The church clerk shall ensure that dated copies of the most recent revision of this constitution shall be available for all church members.


           Section 10 – Treasurer

           The treasurer, who shall not be an active elder, deacon, or paid church staff member, shall ensure that all funds and securities of the church are properly secured in such banks, financial institutions, or depositories as appropriate. The treasurer shall also be responsible for presenting regular reports of the account balances, revenues and expenses of the church at each members’ meeting. The responsibility may be delegated with the approval of the elders. The treasurer shall also ensure that full and accurate accounts of receipts and disbursements are kept in books belonging to the church, and that adequate controls are implemented to guarantee that all funds belonging to the church are appropriately handled by any officer, employee, or agent of the church. The treasurer shall render to the elders annually, or whenever they may require it, an account of all transactions as treasurer and of the financial condition of the church.

           The treasurer shall be nominated by the elders and elected by the congregation to serve a term of one year.

Article 4– Membership


           Section 1 – Qualifications

           To qualify for membership in this church, a person must be a believer in Jesus Christ who gives evidence of regeneration, who has been baptized, in obedience to Christ, following his or her regeneration, and who faithfully follows Jesus Christ and His commands as revealed in the Bible. Each member must agree to submit to the teaching of scripture as expressed in the Statement of Faith and must promise to keep the commitments expressed in the Church Covenant. The elders shall be responsible for determining each person’s qualification for membership. In making this determination, they may rely on a person’s profession of faith, or such other evidence, as the elders deem appropriate.


           Section 2 – Covenant

           Having, as we trust, been brought by divine grace to repent and believe in the Lord Jesus Christ and to give up ourselves to him, and having been baptized upon our profession of faith, in the name of the Father and of the Son and the Holy Spirit, we do now, relying on His gracious aid, solemnly and joyfully renew our covenant with each other.

           We will work and pray for the unity of the Spirit in the bond of peace.

           We will walk together in brotherly love, as becomes the members of a Christian Church, exercise an affectionate care and watchfulness over each other and faithfully admonish and entreat one another as occasion may require.

           We will not forsake the assembling of ourselves together, nor neglect to pray for ourselves and others.

           We will endeavor to bring up such as may at any time be under our care, in the nurture and admonition of the Lord, and by a pure and loving example to seek the salvation of our family and friends.

           We will rejoice at each other’s happiness and endeavor with tenderness and sympathy to bear each other’s burdens and sorrows.

           We will seek, by Divine aid, to live carefully in the world, denying ungodliness and worldly lusts, and remembering that, as we have been voluntarily buried by baptism and raised again from the symbolic grave, so there is on us a special obligation now to lead a new and holy life.

           We will contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor, and the spread of the Gospel through all nations.

           We will, if we are led by the Lord to leave this church, as soon as possible, unite with some other church that teaches the Word of God and its principles.

           May the grace of the Lord Jesus Christ, and the love of God, and the fellowship of the Holy Spirit be with us all. Amen.



           Section 3 – Admission of Members

           To be admitted into church membership, applicants shall be recommended by the elders for admission and accepted by vote of the members at any regular or special meeting of the members, and shall at that point relinquish their membership in other churches.


           Section 4 – Duties and Privileges of Membership

           In accord with the duties enumerated in the Church Covenant, each member shall be privileged and expected to participate in and contribute to the ministry and life of the church, consistent with God’s leading and with the gifts, time, and material resources each has received from God. Only those shall be entitled to serve in the ministries of the church who are members of this congregation; non-members may serve on an ad-hoc basis with the approval of the elders. Notwithstanding, non-members may serve the church for purposes of administration and professional consultation.

           Under Christ this congregation is governed by its members. Therefore, it is the privilege and responsibility of members to attend all members’ meetings and vote on the election of officers, on decisions regarding membership status, and on such other matters as may be submitted to a vote.


           Section 5 – Associate Membership

           Students and others temporarily residing in the Knoxville, TN area who are members of an evangelical church may apply for associate membership. Qualifications are identical to those for full membership as set out above, except that home church membership must be retained. A letter of commendation will be sought from the applicant’s home church.

           Duties and privileges of associate members are the same as for other members except that:

(a) when absent from the Knoxville, TN area for extended periods of time they are released from the responsibility to attend our church services;

(b) while they will be encouraged to participate in members’ meetings they will not be eligible to stand for any office or to vote.

           Termination of associate membership as a disciplinary measure will be as it is for other members, except that the elders shall notify the pastor or elders of the home church of that termination. Associate membership will normally terminate immediately upon the ending of the period of temporary residence in the Knoxville, TN area.


           Section 6 – On Church Discipline

           Any member consistently neglectful of his or her duties or guilty of conduct by which the name of our Lord Jesus Christ may be dishonored, and so opposing the welfare of the church, shall be subject to the admonition of the elders and the discipline of the church, according to the instructions of our Lord in Matthew 18: 15–17 and the example of scripture. Church discipline, then, should ordinarily be contemplated after individual private admonition has failed.

           Church discipline can include admonition by the elders or congregation, suspension from communion for a definite period, deposition from office, and excommunication (see Matthew 18: 15–17; 2 Thessalonians 3: 14–15; 1 Timothy 5: 19– 20; 1 Corinthians 5: 4–5).

The purpose of such discipline should be for the repentance, reconciliation, and spiritual growth of the individual disciplined (see Proverbs 15: 5; 29: 15; I Corinthians 4: 14; Ephesians 6: 4; I Timothy 3: 4–5; Hebrews 12: 1–11; Psalm 119: 115; 141: 5; Proverbs 17: 10; 25: 12; 27: 5; Ecclesiastes 7: 5; Matthew 7: 26–27; 18: 15–17; Luke 17: 3; Acts 2: 40; I Corinthians 5: 5; Galatians 6: 1–5; II Thessalonians 3: 6, 14–15; I Timothy 1: 20; Titus 1: 13–14; James 1: 22);

For the instruction in righteousness and good of other Christians, as an example to them (see Proverbs 13: 20; Romans 15: 14; I Corinthians 5: 11; 15: 33; Colossians 3: 16; I Thessalonians 5: 14 [note this is written to the whole church, not just to leaders]; I Timothy 5: 20; Titus 1: 11; Hebrews 10: 24– 25);

For the purity of the church as a whole (see I Corinthians 5: 6–7; II Corinthians 13: 10; Ephesians 5: 27; II John 10; Jude 24; Revelation 21: 2);

For the good of our corporate witness to non–Christians (see Proverbs 28: 7; Matthew 5: 13–16; John 13: 35; Acts 5: 1–14; Ephesians 5: 11; I Timothy 3: 7; II Peter 2: 2; I John 3: 10); and

Supremely for the glory of God by reflecting His holy character (see Deuteronomy 5: 11; I Kings 11: 2; II Chronicles 19: 2; Ezra 6: 21; Nehemiah 9: 2; Isaiah 52: 11; Ezekiel 36: 20; Matthew 5: 16; John 15: 8; 18: 17, 25; Romans 2: 24; 15: 5–6; II Corinthians 6: 14–7: 1; Ephesians 1: 4; 5: 27; I Peter 2: 12).


           Section 7 – Termination of Membership

           Termination of membership shall be recognized by the church following the death, transfer of membership, or voluntary resignation of any church member who is in good standing. Membership may also be terminated as an act of church discipline (ordinarily, but not necessarily, at the recommendation of the elders) upon the vote of at least two-thirds of the members present at any regular or special meeting of the members.

           The church shall have authority to refuse a member’s voluntary resignation or transfer of membership to another church, either for the purpose of proceeding with a process of church discipline, or for any other biblical reason.


Article 5 – Meetings


           Section 1 – Worship Meetings

           Worship services shall be held each Lord's Day, and may be held throughout the week as the church determines.


           Section 2 – Members’ Meetings

           In every meeting together, members shall act in that spirit of mutual trust, openness, and loving consideration which is appropriate within the body of our Lord Jesus Christ.

           There shall be a regular members’ meeting quarterly, at some time apart from a public worship service agreed upon by the membership.

           An elder designated by the elders shall preside as moderator at all members’ meetings of the church. The elders shall see that the stated meetings of the church are regularly held and that required reports are submitted to the church by the responsible members.

           Provided all constitutional provisions for notification have been met, a quorum shall consist of at least half of members in good standing. All votes shall be tallied based on the number of votes cast by members present.

           A budget shall be approved by the membership at a members’ meeting not more than three months after the start of the fiscal year. Prior to this approval and subject to the elders’ discretion, expenditures may continue at the prior year’s level.

           At any regular or special members’ meeting, officers may be elected and positions filled as needed, so long as all relevant constitutional requirements have been met.

           Special members’ meetings may be called as required by the elders, or at the written request, submitted to the elders, of five percent of the voting membership. The date, time, and purpose of any special meeting shall be announced at all public services of the church within two weeks preceding the meeting. In the event of a written request from the members, the elders shall call a special meeting to be held within one month of their receipt of the request.


Article 6 – Elections


           Section 1 – Principles

           The process for church elections shall be interpreted and carried out to fulfill the following principles:

Substantial prayer, both individually and corporately, should be an integral part of the election process;

Nominations should proceed with the support of the elders;

All candidates for church office should be treated with the grace, kindness, and honesty appropriate in evaluating fellow members;

The election process shall express that spirit of mutual trust, openness, and loving consideration that is appropriate within the body of our Lord Jesus Christ.


           Section 2 – Selection of Officers

           The election of officers shall be held at a members’ meeting of the church.

Names of nominees to serve as elders, deacons, clerk, or treasurer shall be presented by the elders two weeks prior to the members’ meeting, and the election shall proceed as directed by the moderator.

           The elders should seek recommendations and involvement from the general membership in the nomination process. Any member with reason to believe that a nominated candidate is unqualified for an office should express such concern to the elders. Members intending to speak in opposition to a candidate should express their objection to the elders as far in advance as possible before the relevant church members’ meeting.

           The moderator shall declare elected all men receiving a 75% majority of all votes cast for the office of elder. For all other offices, the moderator shall declare elected all persons receiving a simple majority of all votes cast; abstentions will not be considered as votes cast.

           The persons elected shall assume their respective offices upon election, unless another date has been specifically designated.


           Section 3 – Calling of the Senior Pastor

           In the calling of any man to this position, the same basic process of calling an elder must be followed. In addition, however, the church must be given adequate opportunity to assess the preaching gifts of any potential senior pastor and, before being asked to express its judgment, must receive assurance from the elders that, having interviewed the man concerned, they are in no doubt as to his wholehearted assent to the Statement of Faith and Church Covenant. Notice of the nomination of a man to be elected to membership and called as senior pastor (which shall include, if necessary, election to membership of his wife if he is married) must be given at two Sunday morning services following the nomination, prior to the vote at a members’ meeting.


           Section 4 – Calling of Associate Pastor

           In the calling of any man to the position of associate pastor, the same basic process of calling an elder must be followed. In addition, however, the church must be given adequate opportunity to assess the preaching gifts of any potential associate pastor and, before being asked to express its judgment, must receive assurance from the elders that, having interviewed the man concerned, they are in no doubt as to his wholehearted assent to the Statement of Faith and Church Covenant. Notice of the nomination of a man to be called as associate pastor (which shall include, if necessary, election to membership of him and his wife if he is married) must be given at two Sunday morning services following the nomination, prior to the vote at a members’ meeting.


           Section 5 – Calling of Assistant Pastor

           The calling of any man to the position of assistant pastor requires that that man have been recognized and called by the congregation to the office of elder, according to the process described in Article 6, Section 2. Such a man may then be called by the elders to serve as assistant pastor with defined duties for a fixed period of time specified by the elders in the terms of his call.


Article 7 – Indemnification


           Section 1 – Mandatory Indemnification

           If a legal claim or criminal allegation is made against a person because he or she is or was an officer, employee, or agent of the church, the church shall provide indemnification against liability and costs incurred in defending against the claim if the elders determine that the person acted (a) in good faith, (b) with the care an ordinarily prudent person in a similar position would exercise under similar circumstances, and (c) in a manner the person reasonably believed to be in the best interest of the church, and the person had no reasonable cause to believe his or her conduct was unlawful.


           Section 2 – Permissive Indemnification

           At the discretion of the elders, the church also may indemnify any person who acted in good faith and reasonably believed that his or her conduct was in the church’s best interest and not unlawful.


           Section 3 – Procedure

           If a quorum of the elders is not available for an indemnification determination because of the number of elders seeking indemnification, the requisite determination may be made by the membership or by special legal counsel appointed by the membership.


Article 8 – Property


           Section 1 – Title

           All property of the church body shall be deeded to the church body and held in its name or, if required by law, to trustees acting on behalf of the church body and their successors in office.


           Section 2 – Purchases and Sales of Property

           All purchases of furnishings, equipment, and other items of tangible personal property, exceeding $10,000 in cost, and all purchases and sales of real property shall be authorizes by a vote of at least two-thirds of the voting membership who are in attendance at a regular or special meeting of the church.


           Section 3 – Discontinuation of Church Services

           Should this church body cease to maintain a weekly worship service for a period of 3 months, it shall be dissolved and its properties disposed of according to Article 8, section 4, of this constitution.


           Section 4 – Disaffiliation

           Title to all real property now owned or hereafter acquired by the church body shall be held in trust as a place of divine worship. In the event that the church body shall be divided over doctrinal or any other issues, all property of the church body shall be sold or donated to such ministries as described in Article 8, section 5.


           Section 5 – Dissolution

           Upon the dissolution of the church body, none of its funds or assets shall be distributed to any officer, deacon, trustee, or any other individual. The church board shall, after paying or making provision for the payment of all of the liabilities of the church body, dispose of all of the funds and assets of the church body by conveying the same to The Kings Academy at the time qualifies as an exempt organization under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future United States Internal Revenue Law). Any such funds or assets not so disposed of shall be disposed of by the Circuit Court of the county in which the principal office of the corporation is then located, to such organization as said Court shall determine, which is organized and operated exclusively for religious purposes.


Article 9 – Dispute Resolution


           Believing that the Bible commands Christians to make every effort to live at peace and to resolve disputes with each other in private or within the Christian Church (see, e.g., Matthew 18: 15–20, I Corinthians 6: 1–8), the church shall require its members to resolve conflict among themselves according to biblically based principles, without reliance on the secular courts. Consistent with its call to peacemaking, the church shall encourage the use of biblically based principles to resolve disputes between itself and those outside the church, whether Christian or pagan and whether individuals or corporate entities.


Article 10 – Amendments


           The Statement of Faith and Church Covenant may be amended by a three-quarters vote of the members present and voting at a members’ meeting, provided the amendment shall have been offered in writing, and shall have been announced from the pulpit and distributed in writing at church services two successive Sundays prior to such vote.

           This constitution may be amended by a two-thirds vote of the members present and voting at a members’ meeting, provided the amendment shall have been offered in

writing, and shall have been announced from the pulpit and distributed in writing at church services two successive Sundays prior to such vote.

           The revised version of this constitution shall be made available to all church members by the church clerk.